Skip to main content
FREE RESOURCE

Custom Medal Artwork Guide

Downloadable checklist for custom medal orders: file formats, vector artwork, text limits, ribbon notes, proof checks and handoff details.

Download free → All resources

Use this checklist before briefing custom medals for runs, schools, sports tournaments or corporate campaigns. It shows what artwork files to send, how to prepare logos, where text gets too small, what ribbon details need approval and which common mistakes slow down proofing. The goal is a cleaner handoff: one file set, one quantity table, one proof owner and a medal brief that can move into production coordination without rebuilding the artwork twice.

Toolkit map

Jump to the exact worksheet, article or script that matches the stage of your award brief.

Wording workflow

Step Owner Output
Collect artwork Designer / organiser Vector logo files, event name, sponsor hierarchy and reference images.
Choose route Buyer / committee Material, ribbon direction, medal variants and packing method selected.
Calculate quantity Event operations Final count by category, podium, finisher, VIP, sponsor and spare buffer.
Approve proof Final approver Medal face, ribbon, variants, text and packing labels approved in writing.
Handoff for delivery Supplier / event team Carton labels, delivery date, receiver contact and distribution sequence confirmed.

Short wording structures

Medal face text

School, tournament and campaign medals

  1. 1. Event name
  2. 2. Category or distance
  3. 3. Year
  4. 4. Short organiser or logo mark

Ribbon print

Runs, sponsor-led events and branded campaigns

  1. 1. Event or organiser name
  2. 2. Year or date
  3. 3. Main sponsor mark
  4. 4. Repeat direction approved

Packing label

Bulk distribution by volunteers, teachers or HR teams

  1. 1. Event segment
  2. 2. Category or distance
  3. 3. Medal finish
  4. 4. Quantity and spare count

What's inside

  • Accepted artwork file checklist: vector PDF, AI, EPS, SVG and bitmap fallback notes
  • Vector and resolution guidance for logos, sponsor marks and medal outlines
  • Text-limit checks for medal face, back face, ribbon and insert card copy
  • Ribbon notes for plain colour, custom print, repeat pattern and sponsor placement
  • Proofing checklist for variants, line breaks, event date, quantity and packing labels
  • Common mistakes that delay custom medal proof approval
  • Quote-ready handoff checklist for quantity, artwork, ribbon, packing and delivery

When to use

  • You are briefing custom medals but the artwork files are still scattered across email and WhatsApp
  • Sponsor logos need to appear on the medal, ribbon or insert card
  • You have multiple medal variants such as finisher, podium, VIP or age group sets
  • A school or sports committee needs to approve medals before final quantity is locked
  • Your designer needs a practical production handoff checklist before export

Plain text checklist, ~4 pages. No signup. No email gate.

Download artwork checklist

No signup. No email gate. Use immediately.

Choose the award format after the wording is ready

Templates help lock names, citations and proof approval. These commercial pages help turn that finished wording into the right trophy, plaque or medal format before production starts.

Corporate awards Malaysia Material, tier and ceremony planning for HR recognition programmes. Appreciation plaques Use for retirement, donor, VIP, teacher and sponsor wording. Crystal trophies Premium annual dinner and long-service award formats. Trophy and medal combo sets Useful when the same wording workflow covers sport prizes and appreciation pieces.

Pair with

Related cluster

Custom medal artwork cluster

Related custom medal and medal-planning tools for getting artwork approved cleanly before production.

WhatsApp-first quote flow

Need help running it through?

WhatsApp the brief — we'll look at your tier ladder and suggest the cleanest format mix.

WhatsApp Us for a Quote

Quote, artwork proof, SST/courier and lead time confirmed in chat.

WhatsApp