Recipient List Worksheet for HR Teams

The most common reason a recognition programme quote takes a week instead of an hour is a messy recipient list. We get half the names with no tier, half with no citation text, format preferences scattered across three WhatsApp messages — and end up bouncing five emails to fill in the blanks before a single piece can go into design. By the time the list is clean, the deadline is tighter and everyone is stressed. This worksheet is what we wish every customer sent on day one. It has the columns we actually need to quote in a single pass — full name with honorifics, tier, year, position, department, citation in BM and English, format preference, deadline, and a free-text notes column for the inevitable 'actually, can we add Encik Hafiz too?' lah. Dropdowns on the tier and format columns prevent typos and mismatched naming. An auto-calculated piece count per tier shows you the order shape at a glance. The bilingual citation column nudges you to draft both languages while the wording is fresh, so the final plaques read cleanly across audiences. CSV format means it opens in Google Sheets, Excel, or Numbers — copy it once into your shared drive and it becomes the source of truth for the whole programme.